Virtual Press Office for the 2017 ACOG Annual Clinical and Scientific Meeting

ABOUT THE 2017 ANNUAL MEETING
MEETING HIGHLIGHTS
RESEARCH HIGHLIGHTS
PRESS REGISTRATION
EMBARGO POLICY
PRESS GUIDELINES
AUDIOVISUAL RECORDING
PHOTOGRAPHY
PR GUIDELINES FOR EXHIBITORS

Check back often for updates and new information!

ABOUT THE 2017 ANNUAL CLINICAL AND SCIENTIFIC MEETING
The 2017 Annual Clinical and Scientific Meeting of the American College of Obstetricians and Gynecologists will take place in San Diego, CA, May 6-9, 2017. The theme of the meeting is the Next Generation of Health Care.

2017 Annual Meeting features an emphasis on different areas of obstetrics and gynecology each day:

Saturday, May 6 – Contraception/Family Planning
Sunday, May 7 – Surgery
Monday, May 8 – Sexuality and Menopause
Tuesday, May 9 – Genetics

If you are a member of the press and interested in attending, please email communications@acog.org and include your credentials: name, title, affiliation and street address.

Download the 2017 Annual Meeting Preliminary Program to begin your planning.

MEETING HIGHLIGHTS
The 2017 Annual Clinical and Scientific Meeting will feature in-depth debates, including:

  • Should Egg Freezing be Routine?
  • OTC Birth Control Medical Ethics
  • Robotic vs. Laparoscopic Hysterectomy
  • USPS Task Force Guidelines for Breast Cancer Screening
  • Cosmetic Gynecology-Vaginal Rejuvenation, Botox and All, What are We Doing?
  • Surgery vs. Medical Management for Primary Approach to Pelvic Pain
  • Should We Abandon the Diagnosis of Cervical Insufficiency?

There will be numerous sessions about issues making headlines this year:

  • Evidence Based Medical Care for Lesbian and Bisexual Patients
  • Exercise in Pregnancy
  • Fertility Preservation for Adults and Children
  • Crime Scene Investigation and the Forensic Evaluation of the Sexual Assault Victim
  • Sexual Dysfunction and Menopause
  • Medical Marijuana
  • VBAC
  • Breastfeeding Support
  • Noninvasive Prenatal Testing
  • Preexposure Prophylaxis (PrEP) for HIV Prevention
  • Contraception: What you Need to Know in 2017
  • Best Practices for Care of Transgender Patients
  • Abortion Care Around the World
  • Perinatal Depression and Anxiety
  • Breast and Gynecologic Cancer Genetics
  • Long Term Health Care Effects of Intimate Partner Violence
  • Clinical Female Sexual Medicine
  • LARC: Getting the Most from Intrauterine Devices and Implants
  • Strategies to Reduce Disparities in Maternal Morbidity
  • Later Termination of Pregnancy

RESEARCH HIGHLIGHTS
With more than 700 posters being presented by leading health care professionals, the 2017 Annual Meeting will feature groundbreaking research spanning the field of women’s health. Check back for highlights!

PRESS REGISTRATION
Working journalists are welcome to register for the Annual Meeting and to attend Colloquia, Clinical Seminars, Cutting-Edge Topics, Film Festival, Flip Classroom, Surgical Tutorials, and new research posters and oral presentations. Journalists may also attend Lunch Seminars, but are required to pay the $55.00 registration fee to do so. Please note that Lunch Conversations, Postgraduate Courses, Hands-On Courses, Ancillary Meetings, Subspecialty Society Sessions and the Business Meeting are closed to press.

Annual Meeting press registration is strictly limited to working journalists who produce original content and will not be extended to supervisory, management, publishing, promotional, marketing, administrative, consulting, advertising, or to public relations staff, industry analysts, or to organizations that produce Continuing Medical Education (CME) audio/audiovisual, online, or print resources. Press credentials are required. The College reserves the right to deny individual press registration requests.

If you are a member of the press and interested in attending, please email communications@acog.org for a dedicated press registration code. In the email, please include your credentials: name, title, affiliation.

EMBARGO POLICY
Journalists may request embargoed materials by emailing communications@acog.org. All journalists who receive embargoed material may not publish, broadcast, post, or distribute. This extends to print, broadcast, online, and social media. This also prohibits any teasers or promotions of content.

PRESS GUIDELINES
Registered press are required to observe the following guidelines:

  • Any event not listed in the final Annual Meeting Program is not sanctioned by The College. Journalists that are invited/assigned to cover non-College events held outside the Convention Center (ie, in a hotel) should not report its proceedings as happening before, concurrent with, or after the Annual Meeting or as having any relationship to The College or its meeting.
  • Journalists who are also staffing an exhibit must wear their Exhibitor Badge while at the booth.
  • Press badges are not transferrable to other individuals. The replacement cost for lost press badges is $125.00.

AUDIOVISUAL RECORDING

  • Registered journalists may use audio recording devices during Annual Meeting sessions for reporting purposes only. These audio recordings may not be rebroadcast in whole or in part for any reason at any time. Registered journalists may audio record interviews with individual presenters provided that the interviewee has agreed and given explicit consent prior to recording. These audio interviews may be broadcast if that is the stated intent prior to the agreed upon interview.
  • Video recording, including handheld video recording, of any Annual Meeting session is prohibited.
  • Video recording in the Annual Meeting Exhibit Hall is strictly prohibited at all times. Audio recording is permitted provided that the individual being interviewed has agreed and given prior explicit consent.
  • Television/video crews must register in the Annual Meeting Press Office before being allowed to conduct interviews or acquiring footage and must be escorted at all times within the Convention Center by an Annual Meeting Press Office staff person. Filming may occur in the Press Office or another acceptable designated area.

PHOTOGRAPHY

  • Photography during any Annual Meeting session is prohibited. However, registered journalists may take photographs of presenters before or after their session provided that the presenters have agreed and given explicit consent. These photographs may be utilized as part of a news article.
  • Photography in the Annual Meeting Exhibit Hall is strictly prohibited for any reason.
  • Photography (and video recording) of Annual Meeting research abstracts is permitted provided the researchers have given prior explicit approval. Photographs and images of abstracts are for the journalist’s background use only and may not be reproduced, published, or posted online.

PR GUIDELINES FOR EXHIBITORS
Unofficial Activities

  • The College strongly discourages unofficial activities at its Annual Meeting. Unofficial activities are those not sponsored or sanctioned by The College and include, but are not limited to, press briefings, media events, product announcements and unveilings, focus groups, luncheons, and roundtables. (See Exhibitor Prospectus for additional details.)
  • Companies that have received approval from The College to hold symposia, product theaters, or company staff meetings in one of the hotels in The College’s housing block must follow these guidelines: All related press releases, media advisories, announcements, invitations, educational materials, etc., must clearly indicate the name of the industry sponsor as well as the source of financial support. In no way should any materials directly or indirectly imply that an unofficial program or activity is associated with The College or its meeting. Terms such as “presented during,” “presented in conjunction with,” “preceding,” “prior to,” “following,” “live from,” etc., in reference to The College and/or its Annual Meeting may not be used in any materials. Use of the The College name, logo, seal, or the Annual Meeting logo or name also is not permitted without written College authorization.
  • To avoid sanctions, exhibitors are advised to submit all draft press releases and advisories related to off-site symposia to The College’s Office of Communications for review prior to finalization and release. These materials must be received no later than one week prior to the official start of the Annual Meeting (Friday, April 28th, 2017). All information will be kept strictly confidential.

Official Activities

  • Exhibitors may issue press releases stating that they are exhibiting at the Annual Meeting provided they refer solely to products and services that have been approved by The College for exhibition.
  • Press releases and other communications regarding new research poster and paper abstracts presented at the Annual Meeting may indicate that the research was presented during the meeting. All communications related to new research abstracts should clearly disclose all conflicts of interest of the researchers as well as industry funding of the research. New research posters and papers are embargoed until the day of presentation.
  • Exhibitors may provide releases/press kits to make available to registered press on site during the Annual Meeting. Press materials must be submitted for review and approval to The College’s Office of Communications via email no later than Friday, April 28th, 2017. A maximum of 10 copies of approved releases/press kits per exhibitor will be accepted for display in the Annual Meeting Press Office. Approved materials must be hand delivered to the Annual Meeting Press Office located in the Convention Center. Couriered or overnight packages will not be accepted.
  • Please note that on-site public relations solicitation to registered press is prohibited outside of the exhibit hall. The College does not release press registration lists before, during, or after the meeting.

If you are a member of the press and interested in attending, please email communications@acog.org and include your credentials: name, title, affiliation and street address.

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